Privacy Policy
What this app does
Memtria turns conversations you paste, speak, or photograph into searchable operating memory and decision history. Everything in your timeline comes from content you deliberately capture — the app does not read your clipboard, microphone, camera, or messages in the background.
What we collect
Content you give us. Text you paste, audio you record, and photos you take or pick. During recording, audio is kept on your device; it is uploaded to our backend only when you choose to transcribe it. During photo capture, images are sent to our backend for text extraction.
Derived data. Parsed entries (who said it, when, the quoted statement, topics, references), transcripts, and optional summaries we generate from your content. These are saved in your workspace.
Account & technical data. A Memtria account identifier, timestamps for when you signed in and last used the app, your consent choices (version, audio opt-in, photo opt-in), and basic error/diagnostic logs needed to operate the service.
On-device only. Session tokens are stored in your device's secure keychain (Apple Keychain on iOS, EncryptedSharedPreferences on Android). These never leave your device.
What we do not collect
We do not collect data for advertising. We do not request access to your contacts, calendar, email inbox, other apps' messages, or your location. We do not fingerprint your device beyond what our sign-in system needs to secure your session.
How we use your data
We use your content to provide the app's core features: parsing conversations into entries, transcribing audio you've recorded, extracting text from images you've captured, generating optional summaries, and displaying and searching your timeline.
We use account and technical data to keep you signed in, secure your account, diagnose errors, and keep the service running.
Where your data goes
Recordings stay on your device until you choose to process them. When you transcribe, summarize, or extract text from an image, Memtria sends that content through its backend to the processors needed to complete that request.
Workspaces are private to your account today. Other Memtria users cannot browse your timeline, and exports or integrations do nothing unless you explicitly copy, export, or send something.
Who we share it with
We do not sell your data. We do not share it with advertisers. We do share content with a small set of processors that carry out specific tasks on our behalf:
- AI processing providers. Text and, when you use image capture, images are processed to extract structured entries, run OCR, and generate summaries. These processors act on our behalf to provide the feature, and their retention or model-improvement terms depend on the provider and account configuration in use.
- Speech-to-text providers. Audio you choose to transcribe is processed for speech-to-text. Raw audio is deleted after transcription completes unless you explicitly enable saved audio for playback.
- Secure application hosting and storage providers. We use hosted services for account sign-in, databases, backend routing, logs, and secure operation of the service.
How long we keep it
Workspaces, entries, summaries, and your consent record are kept until you delete them or delete your account. Raw audio files are deleted as soon as transcription finishes unless saved audio playback is enabled for the workspace; otherwise only the transcript is retained. Backup and log retention follows our providers' standard terms (typically 30–90 days).
Training and model improvement
Memtria does not sell your data or use it for advertising. Memtria also does not use your content to train its own models.
Some third-party processors offer no-training, opt-out, or zero-retention controls, but those controls depend on the specific provider path and account configuration in use. If you need a strict no-training or zero-retention commitment for a sensitive workflow, contact us before using that workflow.
Your choices and rights
- Access & export. Everything we store about your conversations is visible in the app. You can export a workspace to CSV or JSON from the workspace screen.
- Correct or delete individual entries. Edit or delete any entry from its card; delete whole workspaces from workspace settings.
- Revoke consent. Flip voice or photo off at any time in Privacy settings. The matching feature stops working until you re-enable it.
- Delete your account. From App settings. You get a 30-day grace period; during that window you can cancel the deletion from the same screen. After 30 days, your workspaces, entries, summaries, consent record, and Memtria account are permanently removed.
- Regional rights. Depending on where you live, you may have additional rights (access, portability, objection, restriction, non-discrimination, appeal). Contact us at the address below.
Children
Memtria is not directed to children under 13 (or the equivalent minimum age in your country) and we do not knowingly collect their data.
Security
Traffic between the app and our backend is encrypted over HTTPS with HSTS. Authentication tokens are verified on every backend request. Database access rules restrict each user's data to their own account. Sign-in tokens are stored in your device's secure keychain.
No system is perfectly secure. If we discover a breach that affects your data, we will notify you as required by applicable law.
Changes to this policy
If we change how data is collected or who we share it with, we will bump the consent version and ask you to review and re-accept before you can keep using features covered by the change. Minor wording updates may be made without a prompt; the effective date above will always reflect the most recent change.
Contact
Questions or rights requests: privacy@memtria.com. Security reports: security@memtria.com. Please do not include passwords, authentication codes, or captured content in your first message.